Data Protection and Privacy Policy
We have prepared this Privacy Policy to explain the processes involved in collecting, storing, using, disclosing, and transferring your data. This policy applies to all companies within our group, and you may have reached this page through one of our member companies' websites.
1. Introduction
We are committed to protecting your personal information and respecting your privacy. Our compliance with applicable data protection legislation, referred to as “Data Protection Law”, extends to the UK, the European Economic Area (EEA), the USA, Canada, and Latin America. We adhere to regulations including the UK GDPR, the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations 2003. This policy outlines:
- The type of information we collect;
- How the information is used;
- When we may contact you;
- Whether we will share your details with others;
- Your rights regarding your data;
- Information storage practices;
- Details on IP addresses and cookies.
Please note that our websites may contain links to third-party sites, each with their own privacy policies. We encourage you to review those policies, as we are not responsible for their practices.
2. Types of Personal Information Collected
We may collect personal information from various sources:
- Customers and Business Partners: Name, email, phone number, job title, company name, country, and business address (in some jurisdictions, a copy of your passport or residence card may be required).
- Marketing and Events Registrants: Contact details, preferences, and professional interests.
- Website Visitors: IP address, browser type, device information, and cookies (refer to our Cookie Policy).
- Employees and Contractors: Personal data relevant to employment and contractual obligations.
By entering your details in our forms, you enable us to provide the selected services.
3. Use of Information
We may process your personal information to:
- Fulfill contractual obligations;
- Pursue legitimate business interests such as marketing and analytics;
- Obtain consent for certain types of processing.
Our legitimate interests include providing relevant marketing, protecting against fraud, and ensuring website security. We strive to balance our interests with your rights under Data Protection Law.
4. Marketing Communications
Under Data Protection Law, we can contact individuals at limited companies and institutions via their corporate email addresses without prior consent, provided it aligns with legitimate interests. You may opt out of communications at any time using the unsubscribe link in our emails or by contacting us directly.
5. Sharing of Information
Your data may be shared within our group of companies or with third parties as required by law, for crime prevention, or during business transactions. We ensure compliance with legal requests and only share data within the bounds of the law. We may disclose your information to sponsors of events for their marketing purposes, and you can find the list of sponsors at our website.
Transfers of personal data outside the EEA will be conducted with appropriate measures, including adequacy decisions and standard contractual clauses.
6. Access to Personal Information
You have the right to access your personal information under UK GDPR. You can request confirmation of processing, access to your data, and updates if your information is inaccurate.
7. Policy Updates
This Privacy Policy may be updated periodically. Changes will be posted on our websites, and continued use of our services will indicate acceptance of the updated policy.
8. Data Storage
Your personal data may be stored outside the UK and EEA. We take necessary steps to ensure that your data is treated securely and in compliance with this policy.
9. Data Protection Measures
We implement various security measures to protect your personal information. Access to internal servers is limited to authorized personnel.
10. Data Retention
We retain personal data only as long as necessary for the intended purposes, and for up to 6 years for audit and tax compliance.
11. Cookies and IP Addresses
We may collect information about your computer, including IP address and browser type, for administrative purposes. Our sites use cookies for a personalized experience, detailed in our Cookie Policy.
12. Contact Information
If you have questions regarding this policy, please contact us via email or at our office:
The Data Controller,
The Data Team,
32-38 Saffron Hill,
London EC1N 8FH.
You may also reach out to the Information Commissioner’s Office in the UK for further assistance.
This Privacy Policy was last updated on 25th April 2025.
Source: Datacenterdynamics News