UIIA Insurance Compliance Made Easy with Trucking TMS Software

For intermodal carriers, staying compliant with UIIA (Uniform Intermodal Interchange and Facilities Access Agreement) rules is non-negotiable. Without proper documentation—especially insurance coverage—your trucks could be barred from accessing rail yards, ports, and container depots across the U.S.

Managing these insurance requirements manually can be a time-consuming, error-prone process. But with the right Trucking Management System (TMS) software, staying UIIA-compliant becomes simple, automated, and stress-free.

Here’s how modern TMS software transforms the way motor carriers manage UIIA insurance compliance—and keeps your fleet on the move.

What Is UIIA Insurance Compliance?

The UIIA, managed by the Intermodal uiia login motor carrier Association of North America (IANA), outlines the terms under which intermodal equipment is exchanged between motor carriers and equipment providers. To operate under UIIA, carriers must meet specific insurance requirements, which must be submitted and maintained through the IANA portal by an approved insurance agent.

If even one insurance document is missing or outdated, your UIIA account may be suspended—meaning no gate access, no equipment pickup, and no freight movement.

Core Insurance Requirements Under UIIA

To remain in good standing under UIIA, carriers must submit the following types of insurance:

 Automobile Liability Insurance

• Minimum coverage: $1,000,000

• Covers third-party damage from accidents involving company trucks.

 General Liability Insurance

• Minimum coverage: $1,000,000 per occurrence

• Protects against incidents not directly involving vehicles, such as damage while loading/unloading.

 Trailer Interchange Insurance

• Covers physical damage to containers or chassis owned by equipment providers while in your care.

• Minimum values vary by provider, typically $20,000–$50,000.

 Cargo Insurance (Optional for UIIA, but often required by shippers)

• Protects the contents of the shipment in case of loss or damage.

These documents must be correctly filled out, kept up-to-date, and submitted on time to avoid deactivation.

The Challenge: Manual Tracking Isn’t Enough

Most small- and mid-sized carriers juggle multiple policies, insurance agents, and expiration dates. Tracking these details using spreadsheets, calendars, or email reminders can lead to:

• Missed deadlines

• Incorrect coverage levels

• Outdated certificates

• Lack of visibility across teams

Even one overlooked renewal can result in UIIA suspension—halting your dispatch operations and damaging your business reputation.

The Solution: TMS Software with Built-In UIIA Compliance Tools

Today’s best Trucking Management Software (TMS) includes dedicated features to help you monitor and manage UIIA insurance compliance from a single dashboard. Here's how it works:

🛠️ 1. Automated Expiration Alerts

Your TMS tracks all your insurance documents and sends timely reminders before expiration. You’ll never miss a deadline again.

🗃️ 2. Centralized Document Management

Upload all COIs (Certificates of Insurance), trailer interchange policies, and endorsements to one secure location. Access or update them anytime with ease.

⚙️ 3. Integrated EP Requirement Matching

The TMS can check if your insurance meets the unique requirements of each equipment provider, flagging any mismatches before they become problems.

📊 4. Real-Time Compliance Dashboard

Quickly see the compliance status of all drivers, trucks, and policies—ensuring only qualified and covered equipment is dispatched.

📑 5. Audit-Ready Records

Need to show proof of coverage? Generate downloadable reports for audits, inspections, or internal reviews in seconds.

Why This Matters for Your Operations

By making UIIA insurance compliance automatic and easy, TMS software helps you:

• Avoid delays and access denials at ports

• Keep your fleet fully operational

• Reduce risk of costly errors or policy lapses

• Free up your team to focus on growth, not paperwork

Conclusion

UIIA compliance isn’t optional—it’s the foundation of reliable, successful intermodal trucking. Managing it manually is risky, but with smart TMS software, staying compliant is simple, automated, and accurate.

If you're tired of tracking policies across spreadsheets or emails, it’s time to upgrade.